Our total seating capacity inside the cabin is about 60, and our outdoor maximum seating capacity is about 200. Initial head counts are tentative, so a final head count is required at least 7 days in advance of event—total rental cost will be adjusted if final head count falls under a higher or lower option than initially estimated/signed on the contract. However, if count falls under a lower option, extra tablecloth rental cost shall still apply if we are unable to cancel the rental in time. Payment of any addt’l amount due is required by the end of the event. Head count should include everyone who will be on the premises associated with the event as well as members of the wedding party, family, etc.

Most weddings events start at approx. 4pm and end at approx. 11:30 pm. Applicant must meet with us the evening before the event, prior to the rehearsal, to give us table setup direction, and we prefer that you or your assignee come in on the morning of the event for decorating and deliveries if needed. We ask that décor/rental item pickup take place either immediately after the event or on the following Monday—ranch is closed Sundays. Exception: Out of town residents needing to return home on Sunday may pick up items on Sunday morning before 11 a.m.

Please review all information first, then call or email Rope The Wind Ranch to check availability and to arrange for a free first 45 minute appointment. First appointments missed or cancelled less than 24 hours in advance must be rescheduled as a regular appointment. Due to current demand for appointments, all subsequent appointments are $25 minimum/& per hour. **It is advisable to bring fiancé, family, or friends who may be helping you make your decision. Our first-appointment time is reserved just for the applicant. Appointments that applicants request for meeting with wedding-related businesses such as caterers, dj's, carriage services, photographers, etc, on the premises must be scheduled separately from the first appointment.

Deposit required is no less than $450 payable by check----if paying $450, $250 is applied to the total event charges and $200 is held as a damage deposit and refunded after the event if there are no damages. Final balance after deposit is due by 30 days prior to the event. You may ask for a contract copy before your tour is scheduled. Important---All dates are considered open and available until a deposit and signed contract are received.

Everything as listed on the Weddings/Events page. Cabin also has central air, outdoor barbeque pit, and horseshoe pit. Labor we provide: Cleaning or powerwashing of facilities, amenities and grounds before and after the event; setup/breakdown of tables and chairs, trash removal, and taking care of any mechanical problems that arise with the cabin, cabin restrooms, amenities and grounds during the event, if needed.

We do not provide catering, food/beverages, napkins, serving ware/utensils, servers, busboys, decorating or decorations, DJ's, photographers, or ministers. Please notify us the names of the caterer and/or wedding planner, rental agencies etc. and how much ice you'll need in advance.

Option 1: Wedding/reception for up to 100 guests, $1,500
Option 2: Wedding/reception for 101-150 guests, $1,850
Option 3: Wedding/reception for 151-200 guests, $2,250

The cabin & pavilion facilities may be rented, if a wedding package is also purchased, for a rehearsal dinner at the discounted rate of $250. (normally a $400+ value-price varies according to rental time & of guests).

We rent tablecloths from Waco rental agencies-outdoor tablecloths are lap length and indoor tablecloths are floor length. Standard dining seating is 10 guests around each round table, and if less than 10 persons per table are preferred, there will be a small add'tl charge for any addt'l tablecloths/table setup and also for additional tablecloths for addt'l table requests outside of our normal packages.

We have metal folding chairs in a bronze finish. It is allowable for the applicant to rent other types of dining chairs from rental companies.

Outdoor weddings are less formal than church ceremonies and have a duration of approx. fifteen minutes, so most often guests just gather around to watch the ceremony. There have been exceptions where persons have rented white chairs for guest seating during the ceremony, and also times when we have placed a couple of rows of our chairs for seating those guests who may find it very physically difficult/unable to stand during the ceremony. Depending on the number of guests, our chair inventory may be inadequate for adding ceremony seating, so addt'l chairs may need to be rented to accommodate dining plus ceremony seating--rented separately by the applicant, or we would be happy to take care of the rental delivery arrangement. Labor to set up additional rented chairs for ceremony seating is .25 per chair addt'l.

Due to the variety of preferences, please arrange for your own music. The cabin has a 5-disc CD changer/stereo system with Bose speakers indoors and outdoors for applicants who want to bring CD's . DJ's and bands are welcome. No alterations may be made to the sound system.

Unfortunately, our liability insurance prohibits fireworks, swimming, boating, and wading in the lake. Smoking outdoors only. We cannot supply supervision of guests or unattended children. We do allow alcohol but cannot be responsible for guests leaving the premises intoxicated-due to this possibility we encourage applicants to arrange for guests to leave by 11:30-11:45 and the facilities close up by 12:00.

Periodically an applicant will find an area on the ranch such as the 'Three Oaks' in which they prefer to have the ceremony, and this is outside of the primary wedding/reception area. If seating for the ceremony is required at the other location, chairs must be rented from an outside agency, which will depend on how many & whether metal or white wood chairs are used. If the location requires extra time/labor to prepare, there will be an addt'l charge to prepare the location and set up the chairs. Please ask for a quote for this additional service in advance giving your preparation requirements for the location in detail-quote can be given following your first appointment.

All other possible additional fees are listed on our rental contract in detail. You may ask for a copy at any time.

It is acceptable to pay the balance in installments with final payment due by 30 days prior to event.

Cancellations can be difficult or impossible to fill, especially at short notice. Whatever the reason for cancellation, Rope The Wind Ranch, LLC cannot be held responsible for circumstances out of its control.

1. For weddings held during months other than May/June/September/October: For notification prior to 6 months of requested date, $150 cancellation fee, but damage deposit of $200 plus any add'tl amount(s) paid toward the rental fee will be refunded--For notification being made six months or less calendar days before event, $250 cancellation fee, but damage deposit of $200 plus any addt'l amount(s) paid toward rental fee will be refunded.
2. For weddings held during May/June/September/October:For notification prior to 6 months of requested date, $250 cancellation fee, but damage deposit of $200 plus any addt'l paid to us toward the rental will be refunded. For notification made six months or less calendar days before event: If we are unable to re-book the date for a wedding, there is a $500 cancellation fee, but any additional paid over that amount toward the rental fee will be refunded; if we are able to re-book, then the cancellation fee of $500 is reduced to $250.
3. Regarding date change/date transfers: In the case of a transfer request, the first date is cancelled and the contract and deposit become subject to the cancellation guidelines in the above two paragraphs; thus a new contract must be signed and submitted with a new deposit for the new date, which is based on availability. We do our very best to re-book cancellations

? Overnight accommodations are available only at the bed and breakfast, and it is highly recommended that lodging be booked at the same time as the event for best availability. The 3BR b&b can sleep 1-8 persons, and addt'l persons may sleep on aerobeds or cots. If renting the b&b, the bridal party may use the facilities for dressing, but the primary use of the b&b accommodations & amenities are limited to the guests staying overnight. Rental of all three rooms, double occupancy, is currently $370 on Fri/Sat nights or $345 per night if renting b&b for two nights w/ wedding package purchase. Check room rates and descriptions of the rooms.